Remote Deposit Capture in EverBank

Remote Deposit Capture (RDC) from EverBank is a secure, efficient solution designed to simplify check processing for businesses and organizations of all sizes. By allowing customers to deposit checks electronically from a remote location—using a desktop scanner or mobile device—RDC reduces the need for physical trips to a branch, speeds up funds availability, and streamlines cash management operations.

Key Benefits

• Convenience: Deposit checks from your office or while on the go without visiting a branch or ATM.
• Faster Funds Availability: Electronic deposits move through the clearing process more quickly, helping improve cash flow and working capital.
• Operational Efficiency: Eliminate manual endorsement, transport, and reconciliation tasks. Integrate deposits into existing accounting workflows.
• Improved Recordkeeping: Digital images and electronic records make audit trails easier to maintain and reduce paper storage needs.
• Scalability: Suitable for single-user needs and for multi-user corporate environments with centralized control and reporting.

How It Works

1. Endorse the check per EverBank's remote deposit endorsement guidelines.
2. Capture images of the front and back of the check using a supported scanner or the EverBank mobile app.
3. Enter deposit details such as amount, account number, and any required item information.
4. Transmit the encrypted images and data to EverBank for processing and clearing.
5. Receive confirmation of deposit receipt and track the deposit status through online banking or account statements.

Features

• High-Quality Check Imaging: Supported devices capture clear images that meet clearinghouse standards.
• Multi-Account Support: Deposit to multiple accounts with ease; choose the destination account during submission.
• Batch Processing: Scan and submit multiple checks in a single batch to save time on end-of-day processing.
• Automated Validation: Built-in edit checks detect common issues such as missing endorsements, incorrect MICR data, or mismatched amounts.
• Role-Based Access: Administrators can configure user permissions, approval workflows, and reporting privileges.
• Integration Capabilities: Supports integration with treasury management, accounting systems, and enterprise resource planning (ERP) platforms for streamlined reconciliation.
• Audit Trails and Reporting: Comprehensive logs and customizable reports support compliance and internal controls.

Security and Compliance

EverBank's RDC solution is built with security and regulatory compliance as priorities. All data transmissions are encrypted, and systems are monitored to detect and prevent fraudulent activity. The service adheres to check processing and merchant banking standards, and includes features to help meet internal control requirements, including user authentication, access controls, and transaction logs. Customers remain responsible for adhering to endorsement and retention policies for original check items as required by law and EverBank guidelines.

Who Should Use Remote Deposit Capture?

RDC is ideal for a wide variety of users:

• Small businesses and nonprofits that want to reduce trips to the bank and accelerate cash availability.
• Mid-sized companies that handle high volumes of checks and require reliable daily deposit processing.
• Large enterprises with decentralized collections that want centralized reporting and control.
• Financial institutions and partners that require a compliant, scalable check capture solution.

Implementation and Requirements

Getting started with EverBank Remote Deposit Capture typically involves:

• Enrolling in the RDC service through your EverBank relationship team or online banking interface.
• Installing approved software or mobile applications and configuring user accounts and permissions.
• Acquiring supported imaging hardware if using desktop capture (recommended scanner models are certified to ensure image quality).
• Training staff on deposit procedures, endorsement requirements, exception handling, and daily maintenance tasks.
• Setting up internal controls such as dual-approval workflows for high-value deposits and regular reconciliation processes.

Best Practices

• Endorse checks clearly with the required phrase and your account details as specified by EverBank.
• Retain original checks for the retention period recommended by the bank, and store them securely.
• Review deposit confirmations and reconcile daily activity against your ledger to catch discrepancies early.
• Limit user access based on roles and responsibilities; use multifactor authentication where available.
• Run routine reports to monitor deposit volumes, exceptions, and user activity for fraud prevention and operational insights.

Frequently Asked Questions

Q: Are there limits on deposit amounts?
A: Deposit limits may vary by account type and customer profile. EverBank establishes limits based on risk assessments and the account history.

Q: How quickly will funds be available?
A: Funds availability depends on check type, deposit time, and regulatory rules. Remote deposits frequently clear faster than mailed deposits, but timelines are subject to EverBank's funds availability policy.

Q: What happens to the original paper checks?
A: Customers are typically required to retain original check items for a specified retention period and then destroy them securely per the bank’s instructions and legal requirements.

Conclusion

EverBank's Remote Deposit Capture provides a modern, secure, and efficient way to manage check deposits. By reducing manual processes, accelerating funds availability, and offering robust security and reporting, RDC helps organizations optimize cash management and focus on core business activities. Whether you're a small business owner, treasury manager, or enterprise administrator, EverBank's RDC solution delivers flexibility, control, and measurable operational benefits.

Address Bank: EverBank Plaza 301 W Bay St Jacksonville, Florida, U.S.
Bank: EverBank
Headquarters: Jacksonville, Florida
Products: Payments & Treasury
Type: Remote Deposit Capture