Positive Pay at Old National Bank: Proactive Fraud Prevention for Business Payments

Positive Pay at Old National Bank is a robust, user-friendly treasury control designed to protect businesses from check fraud and unauthorized payments. Built for organizations of all sizes, this service helps clients identify and stop fraudulent items before they clear, preserving working capital and protecting corporate reputation. By combining automated matching technology with flexible exception handling and comprehensive reporting, Old National Bank's Positive Pay empowers finance teams to control outflows with greater confidence and reduced manual effort.

Why Positive Pay Matters

Check fraud and payment tampering remain significant risks for businesses that issue paper checks or handle high-volume disbursements. Even with electronic payment growth, checks are still targeted because they often travel outside immediate banking controls. Positive Pay dramatically reduces exposure by matching items presented for payment against a list of authorized checks provided by the company. If an item does not match, it is flagged for review and requires authorization before funds are released. This proactive approach saves time, reduces loss, and strengthens internal controls.

Core Features

• Automated Check Matching: Submit issued check data to Old National Bank and let the system automatically compare presented items against the issued check file to identify discrepancies immediately.
• Image Positive Pay: Receive images of presented checks alongside data exceptions to enable quick visual verification and faster decision-making.
• Flexible Exception Handling: Configure rules for automatic pay or return of exceptions, or route items to designated approvers within your organization for individualized decision-making.
• Customizable Thresholds and Rules: Establish tolerance levels for amount variations, date discrepancies, or missing information, allowing a tailored balance between security and operational efficiency.
• Real-Time Notifications: Get timely alerts through the bank’s secure platform when an exception occurs, ensuring rapid response and minimizing potential losses.
• Integration with Treasury Tools: Seamless compatibility with existing cash management systems and file formats simplifies adoption and minimizes workflow disruption.
• Comprehensive Reporting: Access audit-ready reports and a searchable history of decisions, exceptions, and outcomes to support reconciliation and regulatory requirements.

How It Works — Simple, Secure, Effective

Implementing Positive Pay at Old National Bank follows a straightforward workflow:

1. File Submission: Your organization submits a file of issued checks to the bank via the secure online portal or automated file transmission. Files typically include check number, payee, issue date, and amount.
2. Presentment and Matching: When a check is presented for payment, the bank’s system automatically matches the presented data against your issued file.
3. Exception Flagging: Items that do not match are flagged as exceptions and held pending your decision. Matches are paid automatically according to your preferences.
4. Exception Review and Decision: Authorized users review exceptions online, using check images and transaction details to determine whether to pay or return the item.
5. Audit Trail and Reporting: Each decision is logged, providing a complete audit trail that supports internal controls and regulatory compliance.

Benefits for Your Business

• Fraud Reduction: Dramatically lowers the likelihood of successful check fraud by preventing unauthorized items from clearing.
• Cost Savings: Mitigates direct financial losses and reduces staff time spent on manual reconciliation and investigation.
• Improved Cash Management: Provides greater predictability of cash position by ensuring only authorized payments clear.
• Stronger Controls: Enhances internal control environment and supports corporate governance practices.
• Operational Efficiency: Streamlines payment review processes with automation, images, and configurable rules.
• Scalability: Designed to support growing transaction volumes and evolving business needs without adding complexity.

Security and Compliance

Old National Bank’s Positive Pay is built on secure banking infrastructure with encryption and access controls designed to protect confidential payment data. Role-based permissions ensure that only authorized personnel can review exceptions or make payment decisions. Full transaction logs and image archives provide the documentation needed to satisfy audit and regulatory scrutiny. The service supports industry best practices for fraud prevention, internal control, and corporate treasury risk management.

Implementation and Support

Transitioning to Positive Pay is designed to be smooth and low-impact to daily operations. Old National Bank provides guidance on file formats, secure transmission methods, and best practices for internal workflows. Implementation support includes onboarding assistance, testing, and staff training to ensure your finance team can confidently use the system from day one. Ongoing client support and account management help you adapt configurations and thresholds as your business needs change.

Who Benefits Most

Positive Pay is particularly valuable for companies that issue a moderate to large number of checks, handle high-dollar disbursements, or require strengthened internal controls for audit and compliance. Industries that frequently benefit include retail, manufacturing, healthcare, nonprofit organizations, municipalities, and professional services. Whether you manage payroll, vendor payments, or government disbursements, Positive Pay helps reduce exposure while streamlining treasury operations.

Summary

Positive Pay at Old National Bank combines automated fraud detection, flexible exception management, and secure processing to protect your business from check fraud and unauthorized payments. By enabling rapid detection, informed decision-making, and detailed recordkeeping, the service strengthens cash management and reduces operational friction. With configurable controls, integration capabilities, and dedicated implementation support, Positive Pay offers a practical, scalable solution for organizations prioritizing security and efficiency in their payment operations.

Consider Positive Pay as a vital layer in your company’s payment defense strategy—one that safeguards funds, preserves reputation, and promotes confidence across your financial operations.

Address Bank: Chicago, Illinois Evansville, Indiana, U.S.
Bank: Old National Bank
Headquarters: Evansville, Indiana
Products: Payments & Treasury
Type: Positive Pay